In the world of computing, there are two words that will be permanently ingrained in your head . . . SAVE & BACKUP!
It’s the eleventh hour, you’re on a deadline working on a document, spreadsheet, presentation, layout etc. You’ve spent an enormous amount of time making changes to your file. Suddenly, the application closes and you get the dreaded message that the application unexpectedly quit. You immediately try to re-launch the application and instead of getting a recovered file, the application launches with the option to create a new file or open an existing file. You quickly search for the file on your computer or storage device, open it and realize NONE of the changes you’ve made have been saved. All the time that you’ve spent working on this file and all the changes you’ve made have been lost in an instant.
We’ve all been there at one time or another and if you’ve been fortunate enough not to experience this, you will some day! This one word cannot be re-iterated enough: SAVE . . . SAVE . . . SAVE!
Develop a discipline and follow best practices of frequently saving your work. Don’t rely on auto-save and auto-recover features to be your safety net. You will quickly realize that those features are great when they do work but the simple fact is that auto-save and auto-recover DO NOT always work. Whether it’s Word, Excel, PowerPoint, Pages, Numbers, Keynote, Photoshop, Illustrator, InDesign or any other application, you MUST save your work FREQUENTLY! Likewise, whether you use macOS, Windows or any other OS platform, the same best practices apply – SAVE . . . SAVE . . . SAVE!
Tip: Consider using Save As instead of Save. While most of the time you’ll probably just save over an existing file, when practical, use Save As to save different/multiple versions of your file. This can be useful if you need to refer back to a previous change that no longer exists in your current file or if your current file becomes corrupted (you can go back to a prior, uncorrupted version of the file).
Keep in mind that saving frequently will not necessarily prevent all data loss. If an application unexpectedly quits, there is always a risk of some data loss; however, by following best practices and a discipline of frequently saving your work, the hope is to minimize any potential data loss. It’s far better to lose and have to re-create a few minutes of work rather than an hour’s (or hours) worth of work.
Remember . . . SAVE . . . SAVE . . . SAVE!